____    After meeting with Social Equity and Human Resources, Requesting Department will put together a
search committee to be approved by appropriate vice president.  The Search Committee will be responsible
for delegating all functions of the search to its members including clerical and travel arrangements of the
candidates when applicable. 

____    Internal candidates are to be considered and interviewed prior to external advertising, except where there
is an under-representation of minorities and women.  Human Resources will handle the job posting in
accordance with the Collective Bargaining Agreement. 

____    The job posting will contain the necessary information for interested candidates to respond by a certain
date, job description, where to apply, etc. 

____    Search Committee will be given a budget for their search. 

EXTERNAL SEARCHES: 

____    Once it has been determined that an external search is necessary and the Office of Social Equity has
approved the advertisement, the advertisement will be given to Director of Public Relations for sending
to appropriate media (regional, state or national). 

____    Applicants should come from Job Service, directly to search committee chair, Human Resources, or
a combination therein. 

____    Once a resume is received by LHU, the Search Committee will acknowledge receipt of letter to
applicant and enclose Data Collection  Form supplied by the Office of Social Equity.  (sample of
letter and form attached) 

____    Search Committee will develop questions that are nondiscriminatory to ask each candidate. 
Questions must be job related only and forwarded to Human Resources prior to the commencement
of interviews (phone or in-person) to be approved by Director of Human Resources and Director
of Social Equity.   

____    Search Committee will develop applicant evaluation instrument that will also be approved by HR
and Social Equity prior to interview process. 

____    Search Committee will review applicant pool and verify representation of minorities and women . 
This effort will be coordinated in conjunction with the Office of Social Equity.  

____    Search Committee will conduct initial screen of applicant pool to ensure that candidates have the
requisite knowledge, skills, abilities and qualifications to perform work.  Job Service may conduct
initial screenings and pertinent testing for staff candidates as required.  Only Human Resources
should be in contact with Job Service.  No individual department will conduct searches
through Job Service or any other external employment agency.  

____    Search Committee will continue with the actual interview process by reviewing resumes, telephone
interviews, on-campus interviews, check references, etc.  If applicable, see attachment for proper
travel, food, overnight accommodations, etc. when inviting out of town candidates. 

____    Search Committee should narrow the pool to three or four qualified candidates.  This list will be
presented to the appropriate vice president for review, consideration of specific salary, etc. and
taken to Senior Staff for final informal review and recommendation. 

____    Once the Search Committee receives the approval of a specific candidate; the Chair will submit a
completed Personnel Action Control Form (PAC), Part II of II to Human Resources with the signature
of the Initiating Department.  In addition, a copy of the candidates resume should be attached to the
PAC form. The PAC form is not complete without it. 

____    HR will send the PAC Part II to Social Equity and President unless changes to original form have been
made, in which VPs will need to review and sign the changes. 

____    Human Resources will contact the Requesting Department once all signatures have been obtained. 

____    Once the entire form has been approved, the candidate will be contacted by the Requesting
Department to accept or reject appointment.  If appointee rejects offer, Committee will resubmit
the remainder of candidates on the list. 

____    If the appointee is an internal candidate and the offer has been made and accepted, the appointee
may work full-time in his/her current position for one week.  During week two, the employee will
split work time between the two positions.  The promotion or transfer will become effective at the
end of week two.  The appointee may provide five half days work to the prior department to assist
in training of a replacement if applicable. 

____    Human Resources will construct and issue appointment letter. 

____    Search Committee chair or designee will notify (by approved letter) all unsuccessful candidates of
their non-selection.   

____    Department that performs the search will retain all files of the search for a determined period of
five years. 

____    No new employee to Lock Haven University of PA may work prior to her or his official appointment
letter and appointment effective date. 

NO ONE OTHER THAN THE PRESIDENT OF LOCK HAVEN UNIVERSITY OF PA HAS THE AUTHORIZATION TO HIRE ANY EMPLOYEE.  

Mcginnis/policies/Hiring Procedures for Staff 03/04/02

ATTACHMENT 1 

Procedures for Dealing with Expenses and Reimbursements for

Individuals Invited to Campus 

March, 1997 

This procedure is to be used in cases of invited individuals such as speakers and consultants as well as
prospective employees “guest”. 

1.         A budget must be approved by the Vice President of each department for each "guest". 

2.         The number of people coming to campus will be approved by the vice president. 

3.         A Travel & State Car Reservation Request and Authorization Form (TR14-15) is required
for any "guest" coming to campus where the "guest" is being reimbursed for lodging, meals
or travel.  This form is to be completed prior to the "guest's" arrival. 

The Chair of the committee or person in charge of the "guest" coming to campus needs to coordinate with
Mrs. Kelly Hibbler in the Travel office the arrangements pertaining to travel, lodging and meals. 

Lock Haven University will pay for air transportation if necessary.  However, arrangement will be made through
a local travel agency and a transportation order will be issued by the Lock Haven University Travel Office. If the
"guest" uses his/her own vehicle, Lock Haven University will reimburse the "guest" at the state rate allowance. 

Rooms on campus should be utilized if available.  When lodging is needed at a-local lodging facility, a hotel order
will be mailed in advance to the place of lodging in order for the facility to honor the University's "state rate". 
The lodging facility will bill the University against the hotel order. 

Meals should be provided in the dining hall whenever possible.  If the "guest" is hosted at a local restaurant,
receipts must be obtained and an Agency Purchase Request (APR) form processed in order for the person
hosting the "guest" to be reimbursed.  In the event the restaurant consents to the host signing the dinner check
for billing the University, it will still be necessary to complete an APR and attach a copy of the bill in order for
the restaurant to be. paid by the University.  It is the host's responsibility to request a copy of the dinner check
before leaving the restaurant.  The university will pay for meals for the "guest" and committee chair only. 

No alcohol beverages will be paid for the by the University.  If alcoholic beverages are bought, arrangements
for payment must be made by the purchaser. 

After completion of the interview, a Travel Expense Voucher (form STD-191) needs to be processed by the
Chair of the committee responsible for coordinating the visit.  The Travel Expense Voucher along with the
original copy of the Travel and State Care Reservation Request and Authorization form is forwarded to the
Travel office for the finalization of the charges involved. 

ATTACHMENT 2 

Lock Haven University of Pennsylvania

State System of Higher Education

Affirmative Action Data Collection Form 

            This information provided herein is very important.  Please help us by completing this form, and returning
it in the enclosed self-addressed, pre-stamped envelope directly to the Office of Social Equity. 

This information will be used to monitor the success of our recruitment efforts. Your participation is voluntary; information will be kept confidential in the Office of Social Equity, and refusal to participate will not subject you to
any adverse treatment. 

Date__________________________ 

Name__________________________________________________________________                                                 

         Last                                             First                                        MI

Title or position applied for: _____________________________ 

How did you learn of this vacancy? ____________________________