1	Presentation Topics Timelines and Rollouts Faculty Web Functionality Advisory Services Instructional Services Portal Design Student Web Functionality Student Services Student Portal Registration Programs and CIP codes Commonality Issues Collaborative Programs Proposal Miscellaneous – Reports, Common App Dev Timeline Review, Follow-up, Questions
2	Phase One Universities Four Universities for “Phase One”: Cheyney East Stroudsburg Kutztown Shippensburg
3	Phase I Rollout Strategy
4	Rollout A Functional Scope
5	Rollout B Functional Scope
6	Rollout C Functional Scope
7	Rollout D Functional Scope
8	Advisory Services View Advisee Listing View information on each Advisee Program of Study, Specializations, Secondary Advisor, Academic Level, Date of Matriculation, Catalog Year, Anticipated Date of Graduation, Academic Status Demographic information (address, email address Review university “Holds”
9	Advisory Services Communicate with Advisees by selection groupings (example: All freshmen advisees) Perform Degree Audit Graduation Checkout Review transfer work
10	Advisory Services Perform Academic Evaluation Review Academic Status of Advisee Review test scores for advisees Review academic progress Review Student Academic Transcript Review mid-term grades
11	Advisory Services Prepare Advisee for Semester Scheduling Review student current semester schedule Run Degree Audit to recommend future semester schedules Run Degree Audit to evaluate advisee request to change programs of study, add specialization(s) Release “Hold” to permit semester scheduling Review by semester any future registrations
12	Instructional Services Interface with “Blackboard” for classroom activities View class lists Communicate with class via email Post course section syllabus Post course section assignments Perform attendance checking Review Final Exam schedule
13	Instructional Services Create semester course schedule (Rollover of semester schedule(s) from previous terms Review semester teaching schedule Review semester/annual faculty workload Post Office Hours Schedule office appointments (Activity Calendar interface) Enter mid-term and final grades Submit Overrides for students to schedule section (permit to register – override pre-requisite, open additional seat)
14	Web Workflows for Faculty/Advisors Submit Change of grade form electronically Perform approval for change of Program of Study, Specialization Convert “Incomplete” Grades Readmission Approval Approve transfer work Graduation Approval Approve internships Approve semester withdrawals* Propose New curriculum, curriculum changes* *indicates future items
15	University Portal Connections University Email University Catalogs Blackboard University Governance Forms (applications for tenure, sabbatical, etc. Academic Calendar Complete university surveys Submit Faculty evaluations Download university forms/information regarding applications for tenure, sabbatical, etc.
16	Student Services Review Academic Record See advisor assignment View Program of Study View all specializations View academic level View academic Standing View satisfactory academic progress View catalog year View university Holds in detail
17	Student Services Perform Degree Audit Perform “what if” scenario for those interested in changing program of study, adding specialization View Semester Schedule View Final Exam Schedule Apply for Graduation Apply for Change of Program of Study, Specialization addition
18	Student Services View Semester Fees Make payments by credit cards View Financial Aid View university housing assignment View meal contract info, change meal plans Update personal information Emergency Contact Update Address(es)
19	Student Services Request official transcript Print unofficial transcript View mid-term grades View final semester grades Request Readmissions Communicate with Advisor(s) Receive communications as part of workflows
20	Student Services Create semester course schedule using online functionality Search by selections Prepare sample semester schedules Have long window for scheduling Drop, add Semester fees calculate automatically, and student can view fees upon exiting scheduling Withdraw from semester classes Utilize waitlist function Indicate course choices for future semester
21	Student Services Portal Email Blackboard Perform surveys Apply for graduation Apply for approval of transfer work Apply for internships Apply for Act 48 credit Request Enrollment Verification Check athletic eligibility
22	Programs of Study Each university has opportunity to clearly define the “Program of Study” structure and the specializations (majors, minors, concentrations, tracks, options All Programs of Study are being reviewed during the data conversion process for accuracy with state listing of approved programs Students must apply into a specific Program of Study at the time of admissions and will remain in the specific Program unless a change is officially requested Program of Studies will appear on the official university transcript
23	CIP Codes CIP (Classification of Instructional Programs) codes are being reviewed at both the program level and at the course level as conversion is taking place We are presented with the opportunity to align our programs and our courses to gain a better understanding of what we offer We are also presented with the opportunity to discover which of our programs at the universities are alike and which ones are truly unique Proper CIP coding will aid with transfer articulation
24	Commonality Issues Academic Calendar Issues Common terminology (define “Semester, Term, Session” Define Academic Year Define Number of days in semester (70 in Fall, 69 in Spring) Define common start and end date Define Final Exam period Define length of class meeting (700 minutes of instruction per semester; 35 hours of instruction plus a final exam time) Define Drop and Add periods, Withdrawal periods Standardize refund periods
25	Commonality Issues Academic Catalog Define Academic Structure within HR Org Structure Define Program of Study (Degree+Level+Specialization) Define Module Groups Assign Academic Level to course without need for built-in course numbering intelligence Assign Teaching Emphasis to course Define Distance Education Define Category (Instructional Mode) Do not need to define Individualized Instruction
26	Commonality Issues Academic Catalog Assign new definitions to student experiences outside of classroom. Field experience = less than 30 hours Practicum = more than 30 hours, less than 90 hours Internship = more than 90 hours
27	Commonality Issues Student Issues Define Graduation Residency Requirements Undergraduate 30 of final 45 credits taken at home institution At least 50% of required Major courses taken at home institution Graduate - Masters Minimum 2/3 Masters credits taken at home institution Doctoral Requirements determined at Program Level Define academic level of student Freshman = less than 30 earned credits Sophomore = 30 to less than 60 earned credits Junior = 60 to less than 90 earned credits Senior = 90 or more earned credits
28	Commonality Issues Academic Policies Good Academic Standing is considered when student has 2.0 or higher for Undergraduate 3.0 or higher for Graduate Probation and Dismissal determined by each university Post Baccalaureate GPA is sealed at time of graduation; new GPA started at Post-Bacc level Simultaneous Degrees may be earned Student must have minimum 150 credit hours to be awarded two different degrees, and meet all requirements for each Student may be enrolled in double major, be awarded double major with less than 150 credits, must indicate which major is primary
29	Commonality Issues Grading Scales Each university maintains its current grading scale, but new grading scale proposals must be reviewed at Chancellor’s Office level Alternative Grades will be standardized as possible – too many symbols currently used for same practice; standardize the symbol for the common practices
30	Commonality Issues Academic Grading Policies Course repeat policies Undergraduate Limited to maximum of 6 total repeat attempts No single course may be repeated for grade replacement more than 3 times Most recent grade earned is the grade used for GPA calculation Graduate Limited to maximum of 2 total repeat attempts No single course may be repeated more than once Most recent grade earned is the grade used for GPA calculation
31	Commonality Issue Academic Grading Policies Incomplete grades must be converted to real grades within one of three timeframes: Within one year from date of issuance By end of next regular academic semester By end of 10^th week of next regular academic semester Same for Undergrad and Grad
32	Commonality Issues Academic Grading Policies Drop period at beginning of each semester will last 6 days Add period at beginning of each semester will last 7 days Individual course withdrawal period will begin at end of Drop/Add and last until end of 10^th week of semester No limit on the total number of individual course withdrawals After 10^th week, instructor will assign grade for student consistent with university’s policy. Course withdrawals, drop and add periods will be prorated in length for sessions outside of regular semester
33	Commonality Issues Awards, Honors Remain as defined by universities Academic Honors Latin Honors Required GPAs for distinctions
34	Collaborative Programs Definitions Collaboration Agreement: Two or more universities offer courses in a degree program. One university offers the degree and one university is listed on diploma. Joint Collaboration Agreement: Two or more universities offer courses in a degree program. More than one university is listed on the diploma. Each university is involved in the admissions process and conferring the degree. A minimum of 25% of undergraduate and graduate degree courses must be offered by each collaborating institution. Home Institution: tied to the student and is their admitting, enrolling and administrative institution. Instruction may occur elsewhere. Originating Institution: tied to which university teaches the course Receiving Institution: tied to the University whose students receives the course Termination Clause: There should be a minimum of one year to break the agreement.
35	Collaborative Programs Must be Seamless for Student Will require Portal Functionality Program must be approved by Chancellor’s Office Program must be defined as collaborative and student knowingly applies for admissions into collaborative program of study All program requirements spelled out in home institution’s catalog All collaborative courses required for completion of the collaborative program must be defined and described, appear in home institution’s course catalog. Can be assigned the attribute of “required collaborative course”
36	Collaborative Programs Student remains under the “care” of home institution – advisor for program, communications, all services, financial aid, billing, transcripting Faculty processes Integration with Blackboard enables course sections from all collaborating institutions to be combined Blackboard is communication tool with student Grading can be performed through Blackboard Faculty workload can be calculated with combined sections
37	Miscellaneous – Reporting, Common Application Development Various types of reporting will be offered Standard defined reports Ad hoc reports GUI based Web based University technical personnel will be working on additional functionality, “Common Application Development”
38	SAP Implementation Roadmap
39	What is Realization?
40	Follow-up Review current course catalog – Prerequisites, co-requisites, special teaching emphasis, course content. Clean up inconsistencies, outdated information on courses Promote use of computer based information systems across faculty Engage in discussions regarding new technology use Provide focus groups for testing Provide feedback Contribute to Common Application Development and to cross-university collaboration