Tiered Classroom at Clearfield Campus Campus at Night Founders Hall room

LHU Clearfield Campus Facilities Use Policy

POLICIES AND PROCEDURES FOR USE OF CLEARFIELD CAMPUS FACILITIES*

The University reserves the right to assign (and, if necessary, reassign) facilities to ensure the maximum and most appropriate utilization of facilities. Every reasonable effort will be made to honor all requests using the following priorities: Academics, Administration, LHU Students, State/County/City and Local School Districts, Emeriti & Alumni and others. If there are no classes scheduled, the University facilities can be used for facility-specific activities by the University community and others.

USE:

Individuals may not schedule University facilities for private use. All individuals must be ready to present identification when requested to do so by University Officials (or designees) or be subject to arrest for trespassing. Smoking is permitted only in designated areas. Candles or other forms of open flame are not permitted on campus. Alcoholic beverages are also not permitted on University property.

LOSS, DAMAGE and/or DISORDER:

Groups will be held financially responsible for any loss or damage to facilities and equipment incurred during their occupancy/use. Loss, damage and/or vandalism should be reported to the Lawrence Township Police (if appropriate) and to the Campus Office who will notify University Law Enforcement. In certain cases a deposit may be required.

PARKING:

Visitor/guest parking spaces are available as indicated at Clearfield without permit. Arrangements for large groups should be discussed at the time of reservation.

CHARGES:

Campus charges are available at the time of request. The exact amount of the charge may not be determined until after the event.

LIABILITY:

Groups and organizations using University facilities must provide proof of coverage naming the University as an additional insured. If the group or organization does not have a liability policy, Informed Consent and Assumption of the Risk forms will be used.

WEEKEND EVENTS:

Events held on Saturday or Sunday will require the scheduling of custodial services. In all cases, charges will be incurred to accommodate this required service.

PROCEDURES:

  1. No oral requests will be taken.
  2. This form must be completed in its entirety and returned to the Clearfield Campus Office at least seven (7) working days prior to the event.
  3. University facilities may only be used when the request has been confirmed in advance.
  4. Cancellations or changes (setup/date/numbers, etc) must be submitted 2 days for staff to make any necessary adjustments.
  5. All approved requests will be shared with all appropriate offices based upon the request.

DO NOT PROCEED WITH ADVERTISING OR PRINTING OF OTHER MATERIALS FOR YOUR PROGRAM UNTIL YOU RECEIVE CONFIRMATION

*Adapted from the policy and fees policy of Lock Haven University main campus.  Complete copy available from the LHU Facilities Coordinator, 302 Sullivan Hall.