For more information, please contact:

Paula J. Kistler
Lock Haven University Foundation
Director of Business Services
Durrwachter Alumni Conference Center
Lock Haven, PA 17745
570.484.2298 (phone)
570.484.2774 (fax)

570.660.6356 (cell)
 

Durrwachter Alumni Conference Center
Information Regarding Use of the Facilities

Room Rental Scheduling Policies & Operational Conditions

  • Room Rental at the Durrwachter Alumni Conference Center (“Facility”) is on an availability basis.
  • The Lock Haven University Foundation (“Foundation”) reserves the right to refuse service to organizations or individuals which hinder the vision and/or mission of Lock Haven University (“University”) or Foundation, including the tax exempt status of the Foundation and University.
  • All room rentals must be approved by the executive director of the Foundation.
  • Members of any one of the following groups will receive a 20% discount on rental fees:
    • Members of the Lock Haven University  Alumni Association
    • Current employees of the University
    • Retirees of the University
    • Current employees of University affiliated organizations (organizations determined by the Foundation  to be affiliated)
    • Retirees of University affiliated organizations
  • Facility Business Hours are Monday to Friday, 8:00 am to 5 pm (“Normal Business Hours”).  Advance set-up and cleanup must be accomplished within Normal Business Hours.
  • There are mandatory charges for staff and security at events outside of Normal Business Hours.
  • Event registration will be the responsibility of the party renting the Facility.
  • Smoking is prohibited in the Facility.
  • Rooms must be booked for a minimum of one hour, and booked in half hour increments thereafter.

Requirements to Hold Room(s)

Your room reservation is confirmed upon receipt of a signed Agreement for the Use of Facilities substantially in the form attached hereto, the total room rental charge, equipment rental fee, and  a cleaning/security deposit as set forth herein.  Users on a recurring basis must provide a one time deposit of 50% of their monthly charge.

Cleaning/Security Deposit

The cleaning/security deposit is set by the Foundation from time to time and may be changed without notice; provided that it is fixed upon meeting the requirements to hold a room(s).  If the room is left in good, clean condition and the equipment is fully operational, the full deposit will be refunded.  If the room requires cleaning, or if the room or equipment require repair due to negligence on behalf of the party renting the room (“rental party”), a portion or all of the deposit will be retained by the Foundation for such work.  The rental party shall be responsible for damages, repairs and cleaning expenses that exceed the cleaning/security deposit.

The current cleaning/security deposit is $100.00.

General Facility Rental Information

  • Room Rentals Include:
    • Tables
    • Chairs
  • General Event Policies
    • All event deliveries must be received by the rental party.  The University and Foundation staff cannot be responsible for receiving or holding deliveries
    • All use of the Durrwachter Alumni Conference Center name and logo must be approved by the Foundation.
    • All decorations, equipment or other material brought into the facility must be approved by the Events Coordinator, and must be removed at the end time of the event.
    • No decorations may be attached to the walls in any manner
    • No burning candles are permitted in the facility
    • The Foundation is not responsible for any damages or loss of items stored or displayed on the property prior to, during or following the rental party’s function.
  • Food and Beverages
    • All food and non-alcoholic beverage needs must be provided by ARAMARK, the Durrwachter Alumni Conference Center approved caterer, or a successor approved caterer.
    • The party/individual/organization must contract with ARAMARK, or a successor approved caterer directly.  Contact Amy Bechdel 570.484.2630
    • Alcohol needs must be provided by the Foundation.
    • Alcohol may only be served by Foundation employees and in accordance with their policies.

Durrwachter Alumni Conference Center
Room Rental Rates

Room Number

Maximum Capacity

Initial Renting Time

Additional

Time Increments

Cost Per Hour*

130 – Distance Ed Capable

60 (theatre style)

30 (classroom style)

1 hour

30 minutes

40.00

200

54 (theatre style)

24 (classroom style)

1 hour

30 minutes

30.00

201

216 (theatre style)

108 (classroom style)

1 hour

30 minutes

75.00

203

68 (theatre style)

30 (classroom style)

1 hour

30 minutes

30.00

300

30 (theatre style)

20 (classroom style)

1 hour

30 minutes

30.00

301

Serving/Registration Area

1 hour

30 minutes

20.00

303

42 (theatre style)

24 (classroom style)

1 hour

30 minutes

30.00

224

Alumni Great Room/Piano Room/Outdoor Patio

1 hour

30 minutes

75.00

Social Function

Includes Main Level Lobby, 200, 201, 203

300, 301, 303

4 hours

1 hour

350.00 first 4 hours, additional time is 100/hour

 Equipment, Personnel and Miscellaneous Charges

Item

Charge*

Lectern System – includes VCR/DVD, projector, SMARTBoard Sympodium & document camera

$100/event and

$25/hour per staff (staff needs TBD)

Security (after hours, staff needs TBD)

$25/hour per staff

Facility Staff (after hours, 1 staff)

$25/hour

Setup/Clean Up (needs TBD)

$25/hour per staff

Bartenders (needs TBD)

$25/hour per staff

*Subject to change by Foundation without notice.  Rates are fixed upon full execution of an Agreement and payment of all charges and the cleaning/security deposit.


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Last updated: 09/03/2008