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Reimbursement
Rates for Mileage, Subsistence and Lodging
Board of Governors’ Policy 1986-07-A, Travel
Expense Regulations, requires that the chancellor establish the rates of reimbursement to employees
for expenditures incurred in the course of official
travel. To simplify the process by which the rates
are established, the State System is adopting the U.
S. General Services Administration’s (GSA) domestic
per diem rates (CONUS rates) and Privately Owned
Vehicle reimbursement rates, effective January 1,
2003.
Unless otherwise notified, State System entities
should automatically adopt the new rates
that are established by GSA, which, at a minimum,
change annually on October 1. The Administration and
Finance division will notify us when the rates are
changed and will update the State System’s Web site
at
www.passhe.edu .
The rates also may be accessed through the
GSA Web site at
http://www.gsa.gov
.
Please be advised that the U.S. General Services
Administration (GSA) has increased the standard
domestic per diem rate to $46 effective
October 1, 2009. In
accordance with Board of Governors’ Policy
1986-07-A, Travel Expense Regulations, the
per diem rate for official PASSHE/University travel
also has increased
to $46 effective October
1, 2009. (For
travel occurring prior to October 1, 2009, the per
diem rate is $39.) Included in this per diem rate
are subsistence and incidental expenses such as fees
and tips for persons who provide services.
The following rates replace
any rates previously issued.
Rates Established by GSA
Reimbursement per mile for use of personal
automobile $0.55
Subsistence rate for all locations not listed as
high cost areas $46
Lodging rates for locations not listed as high cost
areas
$70
Lodging
rates for high cost areas:
http://www.passhe.edu/executive/finance/accounting/pages/rates.aspx
Other Rates
Receipts required for each miscellaneous
expenditure in excess of $35
Subsistence rate when in non-overnight travel status $8
Please note that GSA refers to subsistence rates as
meals and incidental expenses (M&IE).
The incidental expenses are intended to cover fees
and tips for persons who provide services.
TO: Lock Haven University Faculty and
Staff
FROM: Lorie Smith, Purchasing Agent
Updated
10/08/2009 |
