Contracting Authority

The intention of this memo is to serve as a reminder for some, and an educational opportunity for others, with regard to contracting on behalf of Lock Haven University.  It is the President alone who has the authority to make and sign contracts that bind the University to any rights and obligations unless the President delegates this authority, in writing, to third parties.  No one outside of the written delegates may sign contracts involving the University.  Unfortunately, anyone who does so is acting outside the scope of their employment and will have to be held personally responsible for any ramifications involving the illicit contract.

For the sake of clarity, on our campus the primary person who has been delegated with authority to make and sign contracts, license agreements and other financial legal documents, on behalf of the University, without financial limitations, is Mr. William Hanelly, Vice President for Finance, Administration & Technology and Ms. Julie Kimball, Director of Fiscal Operations. 

For purchases and contracts up to and including $100,000.00, the primary person is Ms. Becky Proctor, Director of Procurement. For purchases and contracts up to and including $1,500, the primary person is Ms. Kelly Hibbler, Purchasing Agent II.  No other individual has contracting authority in regard to contracting on behalf of the University.

These designations are made pursuant to Act 57 of 1988 and the Board of Governors Policy 1998-04 and ultimately, are in the best interest of the University.  If you should have any questions regarding this memo or require assistance in any matter pending which will necessitate the preparation of a contract, please feel free to contact Ms. Becky Proctor at 484-2010.

Your cooperation in this matter is appreciated.
Keith T. Miller, President

Last Updated 04/22/2010