Purchasing Department

Easy User's Guide to Procurement  

Chief Counsel

• Act 188 of 1982
• Pennsylvania State System of Higher Education (PASSHE) - Fact Sheet
• The Office of Legal Counsel
• Legal Topics
• Legal Developments
• Legal Resources
• Ethical Guidelines
• After-the-Fact Purchase Transactions
• Unauthorized Purchases
• Settlement & Release Form 

Public Postings

Lock Haven University is moving away from paper-based bidding in favor of electronic procurement via eBid Systems. All documents are available to you online plus you can submit and update your proposals right from your office. 

You must register at

a one-time no cost process. Once registered, you gain access to bid opportunities from a number of PASSHE Universities. You can also be automatically notified of other opportunities that match your products and services.

Lastly, no other vendors or bidders have access to your bid information.

• LHU Bid Opportunities  
• Vendor Policies
• How to do Business with PASSHE
• PASSHE Strategic Sourcing Bid Opportunities
• PASSHE Bid Opportunities
• PASSHE Qualified Collaborative Contracts
• Bid Protest Procedures

   

Procurement  

• PASSHE Expenditures of Public Funds Guidelines, Standards and Limits - Effective September 1, 2010
• Service Purchase Contract (SPC) Standard Terms & Conditions
• Contract Service Request Form (CSRF)
• Guidelines for Contracting for Services
• Purchase Order (PO) Standard Terms & Conditions
• Emergency Preparedness
• Emergency Contract Certification
• Sole Source Contract Certification
• Furniture Ordering

Construction Procurement

• Construction

Contracts

• LHU Blanket Contracts
• PA Department of
  General Services (DGS) - Commonwealth Contracts
• PASSHE Collaborative Contracts
• Qualified Collaborative Contracts (QCC)
• Purchasing Links

Procurement Card - JPMorgan Chase

• PCard Enrollment Form
• PCard Agreement Form
• PCard Missing Receipt Form
• PCard Reconciliation Log  
• PCard Procedures/Guidelines

Travel

• Expenses for Presidential Searches
• Reimbursement of Travel Expenses for Faculty and Administrative Candidates
• Travel Expense Regulations
• Faculty/Staff - Travel & State Car Reservation Request & Authorization Form
• Applicant Travel Authorization Form
• Travel Expense Voucher
• Reimbursement Rates for Mileage, Subsistence & Lodging
• Subsistence Reimbursements
• GSA Per Diem Rates
• GSA Meals & Incidental Expenses (M&IE) Breakdown
• Subsistence Calculator
• Travel Reimbursement - Direct Deposit Authorization
• Internal Travel Procedures and Policies of LHU

Enterprise Vehicle Reservations

• Enterprise Vehicle Rental Guidelines
• 15 Passenger Van Rental Procedure

International Travel

• Travel Guidelines for International Service Learning & Faculty-Led Programs
• Faculty/IIS Responsibility Sheet for International Service Learning & Faculty-Led Programs

Travel/Corporate Card - JPMorgan Chase

• Travel Card Policies & Procedures Guide for Cardholders
• Travel Card Cardholder Agreement  

OfficeMax  

• Office Supplies
• On-Line Ordering Procedure
• OfficeMaxSolutions.com - Online Ordering