Purchasing Department

The procurement of supplies and services by Lock Haven University for the Pennsylvania State System of Higher Education conforms to the provisions and statutory limitations outlined in the Commonwealth Procurement Code (Act 57 of 1998) and procedures adopted by the Board of Governors, including Policies 1998-04-A and 2010-01-A . More about the Purchasing Department .

Easy User's Guide to Procurement

Chief Counsel

Public Postings

Lock Haven University is moving away from paper-based bidding in favor of electronic procurement via eBid Systems. All documents are available to you online plus you can submit and update your proposals right from your office.

You must register at

a one-time no cost process. Once registered, you gain access to bid opportunities from a number of PASSHE Universities. You can also be automatically notified of other opportunities that match your products and services.

Lastly, no other vendors or bidders have access to your bid information.

Procurement

Construction Procurement

Construction

Contracts

Procurement Card - JPMorgan Chase

Travel

Expenses for Presidential Searches
Reimbursement of Travel Expenses for Faculty and Administrative Candidates
Travel Expense Regulations
OLD Faculty/Staff - Travel & State Car Reservation Request & Authorization Form
NEW Faculty/Staff - Travel Request & Authorization Form ( OPEN AND SAVE TO YOUR COMPUTER)
Applicant Travel Authorization Form
Travel Expense Voucher
Reimbursement Rates for Mileage, Subsistence & Lodging
Subsistence Reimbursements
GSA Per Diem Rates
GSA Meals & Incidental Expenses (M&IE) Breakdown
Subsistence Calculator
Travel Reimbursement - Direct Deposit Authorization
Internal Travel Procedures and Policies of LHU
Download Free Mobile App for GSA Per Diem Rates: http://www.gsa.gov/portal/content/302273
Volunteerism Policy

Enterprise Vehicle Reservations

Vehicle Reservation Policy
Enterprise Vehicle Rental Training (UD PRESENTATION_AUGUST 2012)
Enterprise Vehicle Rental Guidelines

International Travel

Travel Guidelines for International Service Learning & Faculty-Led Programs
Faculty/IIS Responsibility Sheet for International Service Learning & Faculty-Led Programs
PO#5000000064 - EF Educational Tours (For Any & All University Approved International Service Learning & Faculty-Led Programs) To use this contract, call EF Institute for Cultural Exchange, Inc. at 617-619-2006, ask for Kelly Detweiler, Regional Manager, or you can email her at kelly.detweiler@ef.com and tell her that this is to be charged to the University's Blanket Contract. Schedule your trip. EF Tours will send you an “Itinerary/Invoice” document. Review that document and verify the times, dates, locations, etc. Take the original document they sent you, scan it, and attach it to an On-Line Requisition referencing PO#5000000064 for this booking.
PO#4900000221 - Nittany Travel (For Any & All University Approved International Service Learning & Faculty-Led Programs). To use this contract, call Nittany Travel at 570-748-6611, ask for Ray McGill, Owner/Operator, or you can email him at raym@nittanytravel.com and tell him that this is to be charged to the University's Blanket Contract. Schedule your trip. Nittany Travel will send you an “Itinerary/Invoice” document. Review that document and verify the times, dates, locations, etc. Take the original document they sent you, scan it, and attach it to an On-Line Requisition referencing PO#4900000221 for this booking.
PO#4900000222 - WorldStrides Capstone Programs (For Any & All University Approved International Service Learning & Faculty-Led Programs). To use this contract, call WorldStrides Capstone Programs (Lakeland Tours, LLC) at 434-951-5938, ask for Todd Kersey, Director of Sales, or you can email him at TODDK@worldstrides.org and tell him that this is to be charged to the University's Blanket Contract. Schedule your trip. WorldStrides will send you an “Itinerary/Invoice” document. Review that document and verify the times, dates, locations, etc. Take the original document they sent you, scan it, and attach it to an On-Line Requisition referencing PO#4900000222 for this booking.

Export Control

Travel/Corporate Card - JPMorgan Chase

Staples

We are pleased to announce that Lock Haven University has elected to participate in the PASSHE contract offered through Staples Advantage^®, the commercial division of Staples, to be our new office products supplier beginning on January 15, 2013. This program allows Lock Haven University to improve our procurement process and gain substantial cost savings. In addition, it will provide us with dedicated account management and customer service teams to best support our business needs. Staples is committed to “making it easy” for us to buy a wide range of office products.

Staples Advantage Program Features:

Negotiated preferred pricing with an additional 5% discount on all purchases for the first 6 months of the program
Easy online ordering through Order.StaplesAdvantage.com ^®
Free next-day shipping on orders
Easy, hassle-free returns
Dedicated customer service
Customer appreciation day coupons at Staples retail stores

This new program will provide Lock Haven University with the best overall value to support our business needs. We appreciate your support as we continue to initiate improvements to our program.

Staples Contract Card Registration for Stores

Register your credit card for discount purchases in a Staples Retail Store located in any of the 48 contiguous states by clicking on the following web-site:

https://contractservices.staples.com/CustomerSetupExtWeb/pcardReg.faces?campaignId=7838

Once you have successfully submitted a registration, you will receive an e-mail confirmation that your card has been registered. Purchases will reflect your discount pricing at retail stores the following business day.

Contact Us

Purchasing Department